In this article, we’ll walk you through email list cleaning best practices and services you can use to help you. 37% of email addresses change annually, and if you aren't regularly managing your data, then your lists will quickly end up full of outdated information.Ĭleaning up your email list will ensure that you're working with an accurate list of hot leads and not wasting money, time, or resources marketing to an unclean database. If you've been compiling contacts for years but never touched your list, it's likely out of control. Even if your emails aren't spam, there is always the fear when you push 'send' on a bulk email campaign that your bounce rate will be through the roof. Your list could be riddled with fake and low-value email addresses, which end up costing you time and money filtering through them. How do you know they’re safe to send? How can you ensure it won’t irreversibly damage your sender reputation? This means you will never miss an important message and be able to keep track of communications.It’s scary to send a mass email campaign to a freshly bought list. How Clean Email Improves Email ProductivityĬlean Email can support email etiquette in the workplace by keeping your mailbox organised and decluttered. Confidentialityĭon’t include any personal or confidential information in a message.Īlthough emailing services can be secure, once you have sent a message, it can be used and seen by anyone who has access to it. Keep the greeting simple and include their name. Be mindful of your opening line, don’t keep it too casual or over the top. Think about your audience and whom you are emailing. This is because things can get lost in translation, and your jokes may be misunderstood. If this happens, simply refer the sender to the correct person. However, it's polite to respond, even if it’s a short dismissal of an irrelevant message. It is hard to answer every message that lands in your mailbox. For example, if the recipient isn’t fluent in your language, use words they may understand, and cut out anything confusing. Cultural Differencesīe mindful of those you are sending emails to. Sometimes spelling mistakes can go unnoticed when using a spellchecker, and your receiver will notice them. Proofread!Īlways proofread your emails and say them out loud to help check the email flows correctly. Include your full name, contact info, title, and company name. This shows the reader of the message more information about you. Email SignatureĪ great rule for email etiquette for professionals is to not only use a professional mail address but to include a signature at the end of every message. Use bold, italics, and underline sparingly, only to highlight key information. Use an 11-point or 12-point size and an easy-to-read font like Calibri or Arial. People need to read and respond to emails quickly. To avoid this, type the message body first, check it, and then include the recipients. This can be awkward and seem very unprofessional. Sometimes you can accidentally press Send before you are ready. Too many exclamation marks seem too eager and over-excited, and too many ellipses make you seem unsure of your response. Make it look professional by keeping it simple and classic. Try not to overuse punctuation in your emails. This just causes unnecessary notifications and can be frustrating for those who don’t need to respond. Not everyone in the email needs a response all the time. If you are using a private email, make sure it's non-branded and non-descriptive. Always use a mail address that represents your business or company. Don’t expect a successful response if you are using an immature email address. This is an important rule for businesses. If the message requires action, include this in the subject line too. Receivers are more likely to open a message if the subject line contains a brief but descriptive opening. Strong Subject LineĪlways use a strong subject line when sending emails. Here are some great tips to implement for yourself or within your business. Learn more about how to increase productivity in the workplace and how to be more productive in life in our other posts. Increased professionalism = A successful business and more profits. If you are an induvial, following these new rules will uplevel your business and increase professionalism. Take some time to talk about the email etiquette rules you would like to have within your business to ensure everyone is on the same page. Once your communication is more effective, you will notice this helps your business to grow. Manage your mailbox overloaded with unwanted emails more efficiently Try Clean Email for Free Why is Email Etiquette Important?Įmail etiquette in the workplace is important because it makes email communication more effective and professional.
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